Summit Code of Conduct

The NCWIT Summit annually convenes change leaders focused on significantly improving diversity and inclusion in computing. Educators, entrepreneurs, corporate executives, and social scientists (both men and women) from across industries and disciplines participate. As an organization dedicated to diversity in tech, creating a welcoming and inclusive experience for all attendees is centrally important to our mission

While NCWIT is not an entity of the ACM, we have chosen to follow, for all of our events, the ACM Policy Against Harassment at ACM Activities, adopted by ACM Council June 21, 2018. Read the full policy below.

If you are being harassed, witness someone else being harassed, or have any other concerns, please contact an NCWIT staff member immediately, or notify us at summit@ncwit.org, and we’ll be happy to help contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the Summit.

Policy Against Harassment at ACM Activities

Adopted by ACM Council June 21, 2018.

The open exchange of ideas is central to the Association for Computing Machinery’s mission. This requires an environment that embraces diversity and provides a safe, welcoming environment for all.

This policy applies to all ACM activities, including:

  • conferences, symposia, workshops, and events sponsored, co-sponsored, or in cooperation with ACM any ACM SIG or Chapter or any other ACM subunit;
  • ACM member meetings;
  • exchanges among committees or other bodies associated with ACM activities publications and communications sent through communication channels associated with ACM, including social media.

Expected Behavior

We expect all participants in ACM activities to abide by this policy in all venues, including ancillary events and unofficial social gatherings:

  • Exercise consideration and respect in your speech and actions;
  • Refrain from demeaning, discriminatory, or harassing behavior and speech;
  • Be mindful of your surroundings and of your fellow participants;
  • Alert community leaders if you notice a dangerous situation, someone in distress, or violations of this policy, even if they seem inconsequential.

Unacceptable Behavior

Unacceptable at any ACM activity is:

Abuse: Any action directed at an individual that (a) interferes substantially with that person’s participation; or (b) causes that person to fear for his/her personal safety. This includes threats, intimidation, bullying, stalking, or other types of abuse.

Discriminatory Harassment: Any conduct that discriminates or denigrates an individual on the basis of race, ethnicity, religion, citizenship, nationality, age, sexual or gender identity, disability, or any other characteristic protected by law in the location where the ACM activity takes place.

Sexual Harassment: Unwelcome sexual advances, requests for sexual favors, or other verbal/physical conduct of a sexual nature. Examples include (but are not limited to):

Alert community leaders if you notice a dangerous situation, someone in distress, or violations of this policy, even if they seem inconsequential.

  • unwelcome advances or propositions, particularly when one individual has authority over the other;
  • inappropriate touching of an individual’s body;
  • degrading or humiliating comments about an individual’s appearance;
  • using an activity-related communication channel to display or distribute sexually explicit images or messages;

Unacceptable behaviors include, but are not limited to:

  • intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant in ACM activities, at all related events and in one-on-one communications carried out in the context of ACM activities;
  • offensive, degrading, humiliating, harmful, or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, age, appearance, or other personal characteristics;
  • unwelcome sexual advances, requests for sexual favors, or other verbal/physical conduct of a sexual nature;
  • inappropriate or gratuitous use of nudity, sexual images, or stereotyped images including using an activity-related communication channel to display or distribute sexually explicit or otherwise offensive or discriminatory images or messages;
  • deliberate intimidation, stalking or following;
  • harassing photography or recording;
  • sustained disruption of talks or other events;
  • unwelcome and uninvited attention or contact;
  • physical assault (including unwelcome touch or groping);
  • real or implied threat of physical harm;
  • real or implied threat of professional or financial damage or harm.

Harassment can occur when there is no deliberate intention to offend. Be careful in the words that you choose. Harassment committed in a joking manner or disguised as a compliment still constitutes unacceptable behavior. Remember that sexist, racist, and other exclusionary jokes can be offensive to those around you.

Consequences of Unacceptable Behavior

If a participant in an ACM activity engages in prohibited behavior, ACM reserves the right to take any action ACM deems appropriate. ACM reserves the right to:

  • remove an individual from any ACM activity without warning or refund;
  • prohibit an individual from participating in future ACM activities, including publishing in ACM publications;
  • exclude an individual from ACM leadership positions;
  • exclude any individual from deriving other benefits from ACM activities;
  • suspend or terminate membership in ACM.

Such sanctions may be applied regardless of whether or not the offender is a member of ACM.

Appropriate sanctions also will be taken toward any individual who knowingly makes a false allegation of harassment.

How to Report Unacceptable Behavior

Any individual who experiences harassment (as described above) at any ACM activity should follow the Procedures for Reporting Unacceptable Behavior.

This policy applies only to unacceptable behavior at ACM activities. Complaints regarding other issues should be addressed as described under the applicable ACM policy. For example, complaints about papers and publications should be made under either ACM’s Code of Ethics and Professional Conduct or its Plagiarism Policy.

Addressing Grievances

If you feel you have been falsely or unfairly accused of violating this Policy Against Harassment at ACM Activities you should notify advocate@acm.org with a concise description of your grievance. Your grievance will be thoroughly investigated. Your grievance will be handled in accordance with our existing procedures.

Warnings and Disclaimers

This Policy Against Harassment at ACM Activities is not intended to limit open discussion of the merits of particular work or issues presented at ACM events. It applies only to behavior at ACM events and activities.

ACM assumes no liability or responsibility for the actions of any member or other activity participant.

ACM is not responsible for protecting the safety of members or participants in ACM activities. Any individual who feels his/her safety is at risk due to harassment or for any other reason is encouraged to take appropriate steps to ensure personal safety.

This Policy supersedes any policy or guidelines concerning harassment issued by ACM, or one of its Special Interest Groups, or any other ACM sub-unit.

There may be situations (such as those involving Title IX issues in the United States and venue- or employer-specific policies) where an on-site person who is informed of harassment will be under an obligation to file a report with an individual or organization outside of ACM.