2019 Undergraduate Research Mentoring Award Nomination Call & FAQs

About the Award

Do you mentor undergraduates in research? Do you know someone that does? NCWIT will recognize outstanding faculty mentors for their contributions working with and exposing undergraduate students to research at the 2019 Summit in mid-May.

Members of the Academic Alliance (AA) are asked to nominate faculty members for the NCWIT Undergraduate Research Mentoring Award who conduct research with undergraduate students. The winning faculty mentors will aspire to the objectives of NCWIT by providing individual or team research experiences that include undergraduate women and lead to student accomplishment and professional success. Each winning candidate’s institution will receive a $5,000 gift from AT&T, as a thanks for their work. Self-nomination is perfectly acceptable.

Nominees must be from non-profit, U.S. member institutions (excluding U.S. territories) of the NCWIT Academic Alliance, as found here: ncwit.org/aamembers. Membership is free; interested people should complete this form by November 26, 2018, if they or their institution is not a member: ncwit.org/aamembershipform. Nominations, including self-nominations, of eligible faculty members can be made using this short form: www.ncwit.org/19URM_application by October 28, 2018 at 11:59 p.m. MDT.

Who Is Eligible to Be Nominated?

  • We anticipate giving out four awards: two to junior (Assistant or Lecturer rank—6 years or less) and two to senior (Professor, Associate or Lecturer rank—more than 6 years) faculty affiliated with Computer Science, Information Technology and closely related fields, at Associate, Baccalaureate, Master’s and Doctoral Colleges and Universities.

    Criteria include:
    • diversity and inclusion of undergraduate researchers, particularly women
    • mentoring impact on student(s)
    • research outcomes (e.g., student presentations, publications)
    • activities of student researchers after graduation
  • Faculty members from non-profit, U.S. institutions (excluding U.S. territories) of the NCWIT Academic Alliance (NCWIT membership is required by November 26, 2018, not at the time of nomination).
  • faculty members who have not previously won the award
  • URM project co-leaders are not eligible for the award

What Information Do I Need to Complete the Online Nomination Form?

  1. Self-nominate or nominate a peer no later than October 28, 2018 at 11:59 p.m. MDT by starting here: www.ncwit.org/19URM_application.
  2. your name and email
  3. nominee’s name, email, and homepage URL
  4. nomination category
  5. why you are nominating this person or yourself (300 words)

What Happens After a Nomination Has Been Made?

Once a nomination is received, the nominee will be contacted by NCWIT to finalize the complete nomination packet by November 26, 2018 at 11:59 p.m. MST for review by NCWIT peer reviewers. 

If the nominee or the nominee’s institution is not yet a member of the NCWIT Academic Alliance (current members are listed here: ncwit.org/aamembers), the nominee must submit a request for membership also by November 26, 2018 here: ncwit.org/aamembershipform.

A complete nomination packet includes the following:

  • number of students mentored in your career in undergraduate research (including percent that were women and minorities)
  • percentage of students that graduated
  • percentage of students that continued to graduate school
  • summary of your accomplishments with undergraduate researchers (300 words)
  • descriptions of up to five undergraduate research projects
  • NCWIT resources that have influenced or guided you in your work with research experiences for undergraduates (e.g., Programs-in-a-Box, Promising Practices, Top 10’s, etc. found at www.ncwit.org/higheredresources)
  • one letter of recommendation from present or past student whom the nominee mentored. (Nominees will need to provide their name and email in their online form by November 26, 2018, and then NCWIT will send letter- of- recommendation writers a request to submit a PDF of their letter by January 7, 2019 at 11:59 p.m. MST.)
  • two letters supporting the nominees mentoring accomplishments. (Nominees will need to provide their name and email in their online form by November 26, 2018, and then NCWIT will send letter- of- recommendation writers a request to submit a PDF of their letter by January 7, 2019 at 11:59 p.m. MST.)

It is hoped the award winners will be able to travel to the NCWIT Summit in mid-May at the Gaylord Opryland Resort & Convention Center in Nashville, Tennessee to accept their award.

I’ve Been Asked to Write a Letter of Recommendation, What Should I Include? (Due January 7, 1/7/2019)

We request that your letter is no longer than one page and provides information on the nominee’s work with undergraduate student researchers. Criteria for this award include diversity and inclusion of undergraduate researchers, particularly women, mentoring impact on student(s), research outcomes, and activities of student researchers, after graduation. If you were a student when you worked with the nominee, please indicate how your work with the nominee impacted your future, and be certain it is clear that you are a past or present student. Your letter of recommendation should be sent by January 7, 2019 at 11:59 p.m. MST following the unique link the nominee sent you.

Important Deadlines

  • deadline for nominations: October, 28 2018 at 11:59 p.m. MDT
  • deadline for materials to be completed by nominee: November 26, 2018 at 11:59 p.m. MST
  • deadline for nominee to request they or their institution become a member: November 26, 2018 at 11:59 p.m. MST
  • deadline for letters of recommendation: January 7, 2019 at 11:59 p.m. MST
  • awardees notification: March 2019

Still Have Questions?

Contact the NCWIT Academic Alliance Director: academic@ncwit.org.

Online Information About This NCWIT Award

Find online information at www.ncwit.org/URMaward.